Skip to content
Aseado SolutionsAseado SolutionsBook a free assessment call
An HVAC technician repairing an outdoor air conditioning unit on a roof.

AI receptionist · HVAC

AI answering service for HVAC companies

The HVAC answering service that books the job: an AI receptionist for HVAC companies that answers every call, day or night, and flags real no-heat and no-cool emergencies to the on-call tech. Built for how your company runs, and done for you.

Book a free assessment callMeet your Receptionist

Example

Booked a tune-upSpring check · Saturday 9–11 am
Flagged an emergencyNo heat · flagged to the on-call tech
Booked a no-heat callFurnace out · first job tomorrow, 8–10 am

Today at an HVAC company.

Where the phones leak now, the way owners put it.

  • “No-heat calls come in after we've closed.”

    Real emergencies need the on-call tech now. Everything else needs booking for the morning, not voicemail.

  • “Voicemail doesn't book anything.”

    A caller who gets a beep and a hope often rings the next company on the list, and the job goes with them.

Your HVAC answering service: meet your Receptionist.

Answers every call, day or night, and books the job. Flags real emergencies to the on-call tech.

Receptionist

Calls, bookings and follow-up

  • Answers every call, text and email 24/7
  • Books and dispatches jobs and keeps customers updated on their job
  • Follows up quotes, sends and chases invoices and asks every happy customer for a Google review
  • Gets a burst pipe or gas smell straight to your on-call tech
  • Sends appointment reminders and renews maintenance plans
  • Works inside your tools and tells you what needs you

Instead of a receptionist, CSR or answering service.

What this job costs today

~$66k/yr a full-time customer service rep, wages and benefits

BLS, 2025
Your Receptionist: See pricing

Their goalEvery call answered

Call, 7:58 amExample: Aseado Home Services named theirs Remy

Caller Water's coming through my kitchen ceiling!

Remy Sorry, Tom, let's stop it first. Turn off the main water valve, usually where the line comes into the house. Is any water near lights or outlets?

Caller No. OK, it's off.

Remy Good. What's the address?

Caller 14 Oak Street, Hilliard.

Remy Luis can be there between 10 and 12 today. I'll text you to confirm.

Booked · today 10–12
Answers every call
Day or night, and books the job into the software you already run where it allows it.
Flags real emergencies
No-heat and no-cool emergencies go to the on-call tech. We set with you which calls count.
Asks you first
Anything that costs money, commits a crew or changes a price comes to you first, on your phone. You approve it, or you don't.

The work shown is from our Aseado Home Services demo.

Today, and with your AI employee.

See who does the job now, what it costs, where it falls short, and what changes when an AI employee takes it over.

A receptionist on a headset taking a call at her desk.

The old way

A receptionist or CSR on the phones, or an answering service

What it costs
~$66k/yr
a full-time customer service rep, wages and benefits · BLS, 2025
Or
$250–1,725/mo
an answering service, by the minute · Ruby list prices, 2026
  • Only 52% of calls to home service businesses reach a person. Invoca, 2026 (70M+ calls)
  • 82% of callers will call a competitor if you don't answer. CallRail, 2025

With your AI employee

Receptionist

What it costs
See pricing
Their goal
Every call answered
  • Picks up every call, text and email day or night, books and dispatches the job, gets emergencies to your on-call tech, follows up quotes, chases invoices and asks for the review.
  • Trained on your price book, your rules and the way you talk to customers.
  • Asks you before anything that costs money.

Today's costs are typical US figures, not our prices. Sources in small print. Our pricing depends on the AI employees we build for you.

Works with the software you already use.

Your AI workforce works in the software you already run where it allows it, or we set you up with ours, or a mix of both. We check yours on your assessment call. Either way it's done for you, so there's nothing for your team to set up.

  • ServiceTitan
  • Housecall Pro
  • Jobber
  • FieldEdge
  • QuickBooks

Our guarantee

If they miss their goal, you don't pay.

Every AI employee is hired to hit one goal, like answering every call. We agree it with you before they start, and you can watch it live. If they miss it in a month, you don't pay for them that month.

  • Every call answered
  • Every quote followed up
  • Every overdue invoice chased

Your Aseado OS and first AI employee are live within 30 days, or your setup fee is refunded.

Questions owners ask.

Not here? Email jonas@aseadosolutions.com or ask us on the call.

Can an AI receptionist replace our HVAC answering service?

It does the work of one: it answers every call, day or night, books the job and flags real no-heat and no-cool emergencies to the on-call tech. Anything that costs money or commits a crew comes to you first.

What happens on a real no-heat emergency?

It flags real emergencies to the on-call tech. We agree with you which calls count as an emergency before it starts. Everything else, it answers and books the job.

Will it work with ServiceTitan?

Your AI workforce works in the software you already run where it allows it, or we set you up with ours, or a mix of both. We check yours on your assessment call. Either way it's done for you, so there's nothing for your team to set up.

Do we have to set anything up?

No. It is done for you: we learn how your company runs, build your Aseado OS and your AI receptionist, and keep training it. There is nothing for your team to configure.

How long until it is live?

Your Aseado OS and first AI employee are live within 30 days of starting, or your setup fee is refunded. We go through that on your assessment call.

What if it misses its goal?

Your AI receptionist is hired to hit one goal, every call answered, and you can watch it live. If it misses in a month, you don't pay for it that month. Anything that costs money or commits a crew comes to you first.

What does it cost, and is there a minimum term?

It depends on which AI employees we build for you and what each one does, so there is no price list. There's a three-month minimum; after that, you can let any AI employee go with 30 days' notice.

See every role AI employees for HVAC companies Missed call text back

See how your AI workforce works.

Tell us how your business runs, and we'll show you which AI employee would make the biggest difference first.

Book a free assessment call
A free call with a founder
Fifteen minutes, on video. Pick a time that works for you.
The hire that pays for itself first
We tell you which one, and whether we're the right people to build it.
Live within 30 days
Your Aseado OS and first AI employee, or your setup fee is refunded.